Frequently Asked Questions

AllotBox Expense is a free event expense tracker designed to help groups manage shared spending effortlessly. Whether you're planning a trip, organizing a group event, managing a team outing, or handling club expenses, AllotBox Expense simplifies expense tracking, receipt management, and settlement calculations.

Anyone managing shared spending! This includes trip organizers, event planners, team leaders, club treasurers, family trip coordinators, wedding planners, or anyone splitting expenses with a group.

No! AllotBox Expense is completely free with unlimited features. Create unlimited events, add unlimited members and expenses, scan unlimited receipts, and download reports — all at no cost.

Simply sign up with your Google account (via Supabase OAuth) and create your first event. Give it a name, add members, and start logging expenses. You can invite other group members to view or manage the event in real-time.

Yes! You can create unlimited events and manage them separately. Each event has its own budget, expense list, members, and receipts, making it easy to juggle multiple trips, functions, or group activities.

In the Members section of your event, you can add members by name and optionally assign them a unique key for easy identification. You can activate or deactivate members anytime, and inactive members won't appear in expense calculations.

Currently, one person manages each event. However, you can download reports and share them with your team or committee members for transparency.

Tap the "Add Expense" button on the Expenses page. Enter the amount, date, description, category, and who paid for it. You can instantly attach a receipt photo, and AllotBox will help you categorize and manage it.

Yes! AllotBox Expense lets you snap a photo of any receipt with your phone camera. Just tap the camera icon when adding an expense, take a photo, and attach it directly. The receipt is securely stored with your expense.

You cannot attach multiple receipt photos to one expense. If you have multiple receipts, the best recommendation is to combine them into a single photo or PDF before attaching. Alternatively, you can create separate expenses for each receipt with name with suffix _1, _2, etc for your respective receipts.

Yes! You can download all receipts for an event anytime — either individually or as a batch. Receipts are stored securely in the cloud and never expire.

AllotBox Expense tracks all payment modes — UPI, cash, card, bank transfer, digital wallets, or any other method. Simply record who paid and how much, and AllotBox handles the settlement calculations.

When you add an expense, you specify who paid for it. AllotBox tracks all expenses by payer, so you can see exactly who spent money and calculate who owes whom at the end. This is essential for settling up fairly.

Expenses are marked with status colors: Green (Paid) = settled, Yellow (Pending) = waiting for payment, Red (Late) = overdue payment, Blue (Waived) = expense forgiven, Gray (N/A) = not applicable (for inactive members).

Yes! AllotBox generates multiple types of reports: monthly collection reports, missed payments reports, and annual summaries. Each report is downloadable as CSV for easy sharing and archiving.

Yes. You can download event expense reports with all details — expense description, amount, who paid, status, payment date, and more. Perfect for sharing with your team or keeping records.

Yes! AllotBox Expense is fully responsive and works perfectly on mobile browsers. You can also install it as an app on Android, iOS, and desktop for a native app experience — just add it to your home screen.

AllotBox Expense works as a web app on all devices. You can install it on Android and iOS home screens for quick access, or use it on desktop. No separate app download needed.

AllotBox Expense is a cloud-based app and requires an internet connection to sync data. Once synced, some features may work with cached data, but we recommend staying connected for real-time updates.

Yes! AllotBox Expense works seamlessly on desktop browsers. Simply log in at https://expense.allotbox.com from any browser on Windows, Mac, or Linux.

Yes. AllotBox Expense uses Supabase for secure authentication and cloud storage. Your data is encrypted in transit and at rest. Google OAuth provides secure sign-in with no password hassles.

Only you (the event organizer) can see all event data by default. You can share reports with team members, committee members, or anyone else you choose. Event details are never public unless you explicitly share them.

Yes. You have full control — delete events, expenses, or members anytime. Deleted data cannot be recovered, so download reports before deletion if you need archival.

Absolutely. Receipt photos are stored securely in your cloud account, encrypted, and never shared unless you explicitly download and share them. Only you can access your receipts.

Download expense reports as CSV files and share via email, WhatsApp, or any messaging app. You can share full reports, monthly summaries, or specific data as needed.

Not by default. Only the organizer can view all event data. To share visibility with team members, download and share specific reports or summaries with them directly.

The Dashboard gives you a quick overview of all your events, recent expenses, payment status summary, and actionable insights. You can tap any event to dive into details.

AllotBox Expense has a bottom tab navigation on mobile and a left sidebar on desktop. Tabs include Dashboard, Events, Expenses, Members, Reports, and Settings. This keeps everything organized and easy to find.

Yes. Tap any expense to view or edit it. You can update the amount, date, description, category, payer, or receipts anytime.

Yes. When adding an expense, you can assign categories to organize your spending. This helps with analyzing where money went and generating category-wise reports.

AllotBox Expense automatically calculates settlement based on "Paid By" tracking. It shows who paid and how much, and balances all debts to give you the fairest settlement calculations.

While AllotBox Expense primarily tracks expenses, you can see total spending against your planned budget. Set a budget amount and monitor if expenses stay within limits.

AllotBox Expense uses Google OAuth for sign-in, so you don't have a password to forget. Simply sign in with your Google account, and if you forgot your Google password, reset it through Google's account recovery.

Yes. You can sign in with any Google account. Each account maintains separate events, expenses, and receipts. Simply sign out and sign in with a different Google account to switch.

Check your internet connection, file size, and permissions. If the issue persists, try refreshing the app or clearing your browser cache, then try again.

Yes. You can download expense reports, member lists, and receipt photos. For complete data export beyond standard reports, contact support.

Once deleted, an event and all its expenses, members, and receipts are permanently removed. Download reports before deletion if you need to keep a record.

No, deleted events cannot be restored. Always download reports before deletion for future reference.

Currently, AllotBox Expense is available in English. Multi-language support is on our roadmap.

We regularly roll out improvements, new features, and bug fixes. Updates are automatic and don't require any action from you — just reload the app to get the latest version.